Virtual data rooms facilitate better collaboration and secure document sharing in a controlled setting. They are utilized in a myriad of industries to organize various documents, including financial records, business plans and customer data. They provide advanced document organization along with enhanced security and conformity to business partners and other stakeholders. While cloud storage platforms like Dropbox and Google Drive can offer file-sharing and collaboration capabilities, they don’t have the capabilities and security requirements required for business data sharing.

M&A due diligence

M&A due diligence is a common use case for a VDR because it often involves the disclosure and review of massive volumes of documents that could contain proprietary or confidential information. A VDR can reduce stress and time required to complete M&A diligence by allowing parties to view documents from any place they have an Internet connection. The documents can also be removed in the event that the deal does not close.

Law firms

A secure virtual data room is a beneficial tool for attorneys to share files with partners, clients, and regulatory organizations. Attorneys can collaborate and work together on legal cases from any place using an Internet connection using a virtual data room, streamlining the workflow of projects and enhancing efficiency.

Real estate industry

If a company is looking to buy or sell real estate, it may need to share documents with many interested parties. This includes potential buyers, investors, and regulators. Utilizing the VDR to organize and share documents can speed up the process, and also prevent the loss of sensitive data.


Enterprises and startups might need to raise funds for new investments, or to expand into new markets. A VDR is the best solution to this, as it is transparent and provides a well-organized system for documentation. A VDR can also help to reduce the risk of fraud by providing comprehensive audits.

It is recommended to choose a VDR with customizable branding. This will allow you to modify your login page and email templates. You must also be able to integrate with the preferred integrations. Consider the ways the VDR is secured by features like two-factor authentication or password protection. Also the granular permissions settings remote app wiping and granted permissions granular are all crucial. You should also check that the VDR is certified for compliance like SOC 1 & SOC 2, ISO 27001 and HIPAA. Lastly, make sure your preferred VDR supports redaction, which dataroom allows you to black out areas of the document to ensure personally-identifiable information remains private. This is a critical feature for M&A and similar transactions.